How to Write a Cover Letter: A Simple, Effective Structure
A strong cover letter is not a longer version of your résumé. It explains why a particular role makes sense for you and gives the hiring team two or three concrete reasons to keep reading.
Start with the role and your reason for applying
Open by naming the position and company. Then add one genuine sentence about why the role or organization caught your attention. This gives the reader context immediately and avoids a generic introduction.
Keep the opening focused. A recruiter should understand the role you want and the value you bring before reaching the second paragraph.
Match proof to the job description
Choose two achievements or experiences that connect directly to the requirements in the posting. Explain what you did, how you did it, and the result. Numbers help when they are real, but a specific outcome is useful even without a metric.
Do not repeat your résumé line by line. Use the letter to connect the dots: show why an experience matters for this employer and this role.
Close with confidence and a simple next step
Use the final paragraph to restate your interest and thank the reader. A brief, professional closing is stronger than a long summary. Proofread names, job titles, and company details before sending.
Before you send it
- Name the exact role and company
- Use two relevant examples from your experience
- Connect achievements to the job requirements
- Keep it to one focused page
- Proofread every name and detail
Frequently asked questions
What is the best cover letter structure?
Use a brief introduction, one or two body paragraphs that connect your experience to the role, and a concise closing.
Should a cover letter repeat a résumé?
No. It should add context to the strongest parts of your résumé and explain why they matter for the specific job.
Turn this advice into a tailored letter.
Start with a role-specific generator page, then add your own experience and review the result before you send it.